Can you sit down at your desk for extended hours and tick away your to-dos uninterrupted? Or is your productivity more sporadic with a project here and a call there? Maybe you even change the way you tackle your tasks on a daily basis. Task management strategies are not a one-size-fits-all concept, as everyone works through their duties differently. There are dozens of techniques you can choose from to help you and your team work more efficiently.
But how do you know which one is right for you and your business? Read our descriptions below to find out.
Named for a tomato-shaped timer Francesco Cirillo owned as a university student, the Pomodoro Technique focuses on timed intervals of productivity. Each work sprint is followed by a brief break. Cirillo believed that extended studying leads to a dull mind. Mental breaks keep the mind more pliable and, as a result, more productive.
The Pomodoro technique has five steps:
- Identify the task that needs to be completed.
- Start your timer. Traditionally, a “pomodoro” (an individual interval) is 25 minutes long.
- Get to work!
- When the timer goes off, stop whatever thought you were on and mark your place.
- If you have less than four checkmarks, take a 3 – 5 minute break and return to step one. If you have more than four, take a 15 – 30 minute break, reset your checkmark count and return to step one.